Privacy Policy

Effective Date: October 27, 2025 | Last Updated: October 27, 2025

Phoenix Offshore LLC (“Phoenix Offshore,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our website at https://www.phoenixoffshore.co/ (the “Site”), subscribe to our communications, submit forms, or otherwise interact with us.

1) Who We Are

Data Controller: Phoenix Offshore LLC (United States, Delaware).

Mailing / Legal Correspondence:
Phoenix Offshore LLC
c/o ZenBusiness Inc. (Registered Agent)
611 South Dupont Highway, Suite 102, Dover, DE 19901
This Registered Agent address is provided for legal correspondence and disclosures; for general inquiries, please contact us by email.

Contact for Privacy Requests: rami@phoenixoffshore.co

2) Information We Collect

A. Information You Provide

Contact details: full name, email address, phone number.
Professional information: resumes/CVs, LinkedIn or portfolio links, application materials.
Marketing preferences: email and (future) SMS opt-ins.
User-generated content: testimonials, recorded calls, video/audio submissions (collected with your consent).
Payment information: processed by third-party processors (e.g., Stripe). We do not store full card details on our systems.

B. Information Collected Automatically

Usage/Device data: IP address, device and browser type, pages visited, referring URLs, timestamps.
Analytics & pixels: via Google Analytics and Meta Ads (see “Cookies & Tracking” below).

3) How We Use Information

Provide, operate, and improve the Site and our services.
Respond to inquiries, evaluate candidates, and manage client/candidate relationships.
Send marketing emails and (in the future) SMS messages with your consent (you can opt out anytime).
Measure and improve performance, including analytics and troubleshooting.
Process payments/invoices via third-party payment processors.
Comply with legal obligations and protect our rights.

4) Legal Bases (GDPR/UK GDPR)

Where EU/UK data protection law applies, we process personal data based on: (i) consent (e.g., subscriptions, submissions), (ii) contractual necessity, (iii) legitimate interests (e.g., security, analytics, improving services), and (iv) legal obligations.

No EU/UK Targeting; No Article 27 Representative: Phoenix Offshore does not actively target or market to individuals in the EEA or UK and therefore has not appointed an EU/UK representative under GDPR Article 27. We do not operate large-scale monitoring or process special-category data, and thus are not required to appoint a DPO.

5) Cookies & Tracking Technologies

Our Site may use cookies, web beacons, pixels, and similar technologies. We currently use (or may use):

Google Analytics for aggregated usage metrics and Site performance.
Meta Ads (Facebook/Instagram) pixels for measurement and remarketing (see below).
Spam prevention tools (e.g., reCAPTCHA or equivalent) to protect forms.

Depending on your browser/device settings, third-party providers may place or read cookies and similar identifiers. You can manage cookies via your browser settings and, where available, through platform-specific controls.

Remarketing

We may use remarketing services (such as Meta Ads or Google Ads) to advertise to users who have previously visited our Site. These tools may use cookies or pixels to serve relevant ads on third-party websites. You can adjust ad settings within your social or Google account.

Do Not Track (DNT) & Global Privacy Control (GPC)

Phoenix Offshore does not currently respond to DNT or GPC signals because we do not sell or share personal data for targeted advertising. We may update this stance if regulations or our practices change.

6) Sharing of Information

We do not sell or rent personal information. We share information with:

Service providers / processors who assist with hosting, analytics, email delivery, payments, forms, and operations—e.g., Squarespace, Google Analytics, Meta Ads, Beehiiv, Klaviyo, Stripe, Google Workspace/Drive, and similar vendors. These providers are bound by data processing terms and may only process data on our instructions.
Professional advisors and legal authorities where required by law or necessary to protect our rights.

7) International Processing

We are U.S.-based. Vendor processing may occur outside your state or country (including outside the U.S.). Where required, we use appropriate safeguards provided by our vendors’ standard contractual or processing terms.

8) Data Retention

Resumes & applicant materials: retained for up to 48 months unless deletion is requested sooner.
Marketing/contact data: retained while you remain subscribed or as needed for business/legal purposes.
Analytics data: retained per our analytics providers’ default/selected settings and business needs.

9) Your Rights

A. GDPR/UK GDPR

Where applicable, you may request access, correction, deletion, restriction, or portability, and may withdraw consent at any time. You may lodge a complaint with your local supervisory authority.

B. California (CCPA/CPRA – Voluntary Compliance)

Phoenix Offshore does not meet the thresholds that make it subject to CCPA/CPRA and does not sell or share personal information. In the interest of transparency, we voluntarily honor reasonable requests from California residents to access, correct, or delete personal information, subject to applicable exceptions.

C. CalOPPA

We publicly post this Privacy Policy and link to it from our Site. You may review and request updates to your personal information by contacting rami@phoenixoffshore.co.

D. How to Exercise Rights & Identity Verification

Submit requests to rami@phoenixoffshore.co. We may take reasonable steps to verify your identity, such as confirming control of your email address or asking for limited additional details to locate your records.

E. Appeals (Voluntary)

If we deny your privacy-related request, you may email us to appeal. We will review the decision in good faith and respond within a reasonable period.

10) Email & SMS Communications

Email: We comply with the CAN-SPAM Act. You can unsubscribe at any time via the link in our emails or by contacting us.

SMS (future): If/when enabled, we will obtain your express consent. You may opt out at any time by replying STOP. For help, reply HELP. Message & data rates may apply. Frequency varies.

11) Security

We use industry-standard administrative, technical, and physical safeguards to protect personal information, including encrypted transmission (SSL), access controls, and secure hosting through Squarespace and Google Workspace. No system is 100% secure, and we cannot guarantee absolute security.

12) Children’s Privacy

Our Site is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, please contact us so we can delete it.

13) Third-Party Links

The Site may contain links to third-party websites/services. We are not responsible for their privacy practices. Review their policies before providing personal information.

14) Changes to This Policy

We may update this Policy periodically. When we do, we will revise the “Last Updated” date above. For material changes, we may provide additional notice (e.g., on the Site or via email to subscribers).

15) Contact Us

For questions or privacy requests, contact:
Email: rami@phoenixoffshore.co
Mail (legal correspondence):
Phoenix Offshore LLC, c/o ZenBusiness Inc. (Registered Agent)
611 South Dupont Highway, Suite 102, Dover, DE 19901